Last Updated: May 1st, 2025

Welcome to Industry Careers, Inc. ("Industry Careers," "we," "us," or "our"). We are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and share your information when you interact with our recruiting automation platform, website, or services (collectively, the “Service”).

By accessing or using the Service, you agree to the practices outlined below. If you do not agree, please do not use the Service.

1. Scope & Applicability

This Privacy Policy applies to:

• Employers who use our platform to automate hiring

• Job candidates who are invited or apply to roles via Industry Careers

• Website visitors, newsletter subscribers, and customer support contacts

2. Information We Collect

We collect three categories of information:

2.1 Information You Provide

We collect personal and business information when you:

• Create an account

• Post a job or describe a hiring need

• Communicate with us or candidates

• Subscribe to a plan or make a payment

• Request support or a demo

Examples include:

• Name, email address, phone number

• Company name, industry, and location

• Billing details (processed securely via third parties)

• Job descriptions and hiring goals

• Notes or communications about candidates

2.2 Information from Candidates (Collected on Your Behalf)

As part of your hiring process, we may collect:

• Name and contact information

• Resumes and employment history

• Video or voice interview responses

• Preferences, availability, and location

• AI interview scores and metrics

2.3 Information We Collect Automatically

When you interact with our platform, we automatically collect:

• Device and browser information (e.g., IP address, OS, screen size)

• Usage data (e.g., clicks, page views, session duration)

• Cookies and tracking tools (e.g., Google Analytics, session recordings)

3. How We Use Your Information

We use your information to:

• Operate, maintain, and enhance the Service

• Distribute and manage job postings

• Evaluate and engage candidates

• Schedule and track interviews

• Provide customer support and hiring insights

• Manage accounts and process payments

• Build and customize AI Interviewers

• Detect and prevent fraud or misuse

• Send service notifications and communications

• Comply with legal and regulatory obligations

4. Legal Bases for Processing (GDPR Compliance)

If you are located in the EEA, UK, or a jurisdiction with data protection laws, we process your information based on:

• Contractual necessity – to deliver the Service

• Legitimate interests – for business operations and security

• Legal obligations – such as tax or data retention laws

• Consent – for specific use cases like marketing or cookies

5. Sharing Your Information

We do not sell your personal data. We only share it under the following conditions:

5.1 With Your Authorization

• We only share candidate data as part of your hiring process and based on your instructions.

5.2 With Service Providers (Processors)

We share data with vendors who help operate our business, including:

• Cloud hosting (e.g., AWS, Google Cloud)

• Payment processing (e.g., Stripe)

• Communication platforms (e.g., Twilio, Mailgun)

• Job board APIs and aggregators

• AI engines and scoring services

All vendors are under contract and must follow strict data protection requirements.

5.3 For Legal or Regulatory Purposes

We may share information to:

• Comply with legal obligations, subpoenas, or court orders

• Prevent fraud, abuse, or security threats

• Protect the rights or property of Industry Careers or others

5.4 As Part of a Business Transfer

In the event of a merger, acquisition, or sale of assets, your data may be transferred to a successor entity.

6. Data Retention

We retain data only as long as necessary to:

• Provide and improve the Service

• Fulfill legal and financial obligations

• Resolve disputes

• Enforce our agreements

You may request deletion of your data at any time (see Section 7).

7. Your Rights

Depending on your location, you may have the right to:

• Access the data we hold about you

• Correct inaccurate or incomplete data

• Delete your data (“right to be forgotten”)

• Restrict or object to certain processing

• Export your data (data portability)

• Withdraw consent (where applicable)

• File a complaint with a data protection authority

To exercise your rights, email us at privacy@industryrecruiterai.com. We may verify your identity before fulfilling requests.

8. Data Security

We implement strong technical and organizational measures to protect your data, including:

• TLS/SSL encryption for all data in transit

• Secure cloud infrastructure with access controls

• Encryption and hashing of sensitive fields

• Logging, monitoring, and regular audits

• Role-based internal access controls

No system is 100% secure—users are responsible for safeguarding their login credentials.

9. International Transfers

If you use the Service outside the U.S., your data may be processed in the U.S. or other countries. We use safeguards like Standard Contractual Clauses (SCCs) and vendor compliance commitments to protect cross-border transfers.

10. Cookies & Tracking Technologies

We use cookies and similar tools to:

• Maintain session state and user preferences

• Secure login functionality

• Track usage for analytics and performance

• Customize your experience

11. Children’s Privacy

Our Service is not intended for individuals under the age of 18. If we become aware that we’ve collected data from a child without parental consent, we will delete it immediately.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will:

• Update the Last Updated date at the top

• Post the revised policy on this page

• Notify you of material changes when required

Your continued use of the Service constitutes acceptance of the revised policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy or your data, contact us:

Industry Careers, Inc.
📧 privacy@industryrecruiterai.com
📞 (949) 776-1119